Podcast Client Coordinator
Status: 1099 Independent Contractor (Remote)
Location: Must reside in and work from a U.S. time zone
Commitment: Part-time (Approx. 20-30 hours/week, flexible schedule based on client load)
Availability: Must be available for scheduled meetings during U.S. business hours
Duration: Long-term position
Compensation: Starting at $18/hour during onboarding and training period. Compensation increases into the $21–25/hour range based on performance, client portfolio responsibilities, and tenure. Client retention bonus opportunities available.
About Produce Your Podcast
Produce Your Podcast is the global leader in full service podcast production solutions, marketing and promotion of podcasts. We help business owners & brands turn their expertise into strategic podcasts that build authority, attract qualified leads & drive revenue. Full-service 360° podcast solutions from strategy to sponsorship.
Recognized as a Top 10 Podcasting Services Provider by Media & Entertainment Business Review (2024), we’ve launched and managed over 160 B2B and B2C podcasts, supporting startups and global brands across the technology, legal, finance, and healthcare sectors.
Position Overview
We are seeking a highly organized, detail-oriented Podcast Client Coordinator to support the successful production, publishing, and management of multiple podcast clients.
This role is ideal for someone who enjoys organization, communication, content coordination, and deadline management in a fast-paced remote environment. You’ll work within established systems and workflows to help ensure episodes, marketing assets, and publishing schedules are executed accurately and on time.
This position does not include audio or video editing responsibilities.
Core Responsibilities
Client & Production Coordination
• Coordinate recording schedules with clients and remote producers
• Manage production timelines and task assignments in Monday.com
• Monitor episode release schedules and publishing deadlines
• Maintain positive and professional client communication
• Only 1 Zoom call per client as a introduction meeting
Quality Control & Content Review
• Proofread show notes, newsletters, graphics, and marketing content
• Review audio and visual assets for formatting, spelling, and design accuracy
• Ensure content meets established client and brand standards
Publishing & Platform Management
• Schedule podcast episodes within hosting platforms such as Captivate.fm
• Upload and schedule content to websites and YouTube
• Create and schedule episode newsletters using platforms such as Mailchimp, MailerLite, Kit, Klaviyo, or similar
• Create episode graphics in Canva using existing templates
• Create audiograms using Headliner or a similar platform
• Generate transcriptions using Descript or a similar platform
Organization & Administrative Support
• Organize files within Dropbox and Google Drive or a similar platform
• Maintain consistent naming conventions and workflow organization
• Use Gmail, Google Drive, and project management systems daily
Skills and Qualifications Required
• Strong proofreading and written communication skills
• Exceptional attention to detail and organization
• Experience using Google Drive and Dropbox
• Comfortable working within project management systems such as Monday.com, Asana, or Trello
• Intermediate to advanced Canva experience
• Basic WordPress experience (editing text, updating images, publishing posts/pages)
• Experience using email marketing platforms such as Mailchimp, MailerLite, ActiveCampaign, Kit, or similar
• Ability to attend occasional Zoom meetings during U.S. business hours
Preferred But Not Required
• Podcast industry experience
• Familiarity with Podcast Specific Tech Platforms
Additional Information
• Workflows, templates, and systems are already established
• Flexible scheduling outside of required meetings and client deadlines
• Weekly onboarding meetings during first 90 days
• Required monthly team meeting: Mondays from 5:00–6:00 PM EST
• Opportunity for increased responsibilities and compensation as the company grows
How to Apply
Fill out this application form: https://forms.gle/zK2AjCQNoYBbKXj58
Optional: Include a brief 1–2 minute video sharing:
- A short introduction about yourself
- Why you’re interested in the position
- Relevant experience and skills
- A professional accomplishment you’re proud of
- Your approach to organization, problem-solving, and client communication
This video is used solely to assess communication and presentation skills relevant to the role.
If you require an alternative submission method due to accessibility needs, accommodations are available and will not affect consideration.