Guest Booking/Podcast Outreach Specialist
Status: 1099 Independent Contractor (Remote)
Location: Must reside in and work from a U.S. time zone
Commitment: Part-time (Approx. 15-20 hours/week, flexible schedule based on client load)
Availability: Must be available for scheduled meetings during U.S. business hours
Duration: Long-term position
Compensation: Hourly rate starting at $18/hour based on experience and qualifications. Performance-based bonus structure available
Our Company
Produce Your Podcast is the global leader in full service podcast production solutions, marketing and promotion of podcasts. We help business owners & brands turn their expertise into strategic podcasts that build authority, attract qualified leads & drive revenue. Full-service 360° podcast solutions from strategy to sponsorship.
Recognized as a Top 10 Podcasting Services Provider by Media & Entertainment Business Review (2024), we’ve launched and managed over 160 B2B and B2C podcasts, supporting startups and global brands across the technology, legal, finance, and healthcare sectors.
Position Overview: Podcast Outreach Specialist (Part-Time, Remote)
We’re seeking a detail-oriented and strategic Podcast Outreach Specialist to join our team part-time. This role plays a key part in supporting our clients by identifying high-value podcast opportunities and crafting tailored pitches that align each client’s expertise with the unique voice and audience of the podcast host.
The ideal candidate has a proven track record of successfully pitching clients—or themselves—for podcast interviews. You thrive on matching compelling stories with the right audiences and understand the importance of nuance in every outreach effort. While we provide a pitch template framework for each client, every pitch is customized. Our most successful outreach specialists are exceptional storytellers, proactive connectors, and writers with outstanding written communication skills.
Position Details
Part-time: Approximately 15-20 hours per week
Remote: Work from anywhere in a U.S. location and time zone
Collaboration: You’ll collaborate with our Account Manager and Account Admin
What You’ll Do
-Curate targeted podcast lists tailored to each client’s expertise and goals
-Write and send customized, strategic pitches to podcast hosts
-Build and nurture relationships with podcast hosts and producers
-Support our internal team in ensuring seamless communication and high-quality results
-Help maintain our standard of excellence and our reputation in the podcast booking space
-If you’re passionate about podcasting, love connecting people through meaningful conversations, and have a gift for translating expertise into compelling pitches, we’d love to hear from you.
Key Responsibilities
-Collaborate with Account Managers to fully understand each client’s goals, messaging, and positioning and tailor outreach strategies effectively.
-Draft and submit a monthly curated podcast pitch list using our internal database, tools, and external podcast research.
-Proactively research and vet new podcast opportunities aligned with each client’s expertise and target audience.
-Manage and execute each client’s monthly outreach, including sending and following up on 15–20 tailored pitches.
-Maintain and exceed outreach KPIs:
-Podcast Acceptance Rate (after second follow-up): 30%
-Client Renewal Rate (where applicable): 50%
-Transition accepted interview requests to the Client Admin for scheduling and follow-through.
-Use pitch data to inform messaging and pitching strategy
-Participate in monthly team meetings to brainstorm and refine outreach strategies across all client accounts.
Minimum Requirements
-Demonstrated experience in at least one of the following: podcast pitching, copywriting, media/PR.
-Exceptional writing and verbal communication skills, with a knack for distilling ideas into compelling stories.
-Ability to develop creative, strategic angles tailored to podcast hosts and audiences.
-Comfortable with or open to learning project management in ClickUp.
-Receptive to feedback and dedicated to continuous improvement.
-Access to reliable high-speed internet and a distraction-free workspace during core working hours.
-Must be based in the United States and available to attend occasional client virtual meetings and attend or review team calls during standard business hours.
Tools & Platforms We Use
-ClickUp
-Google Drive (Docs + Sheets)
-Canva
-Gmail
-Slack
-Podchaser
-Apollo.io
Compensation & Schedule
Compensation: Hourly rate starting at $18/hour based on experience and qualifications. Performance-based bonus structure available.
Schedule: Flexible, with requested availability for team meetings
Employment Type: Part-time 1099 contractor role
Our Commitment to Inclusion
We strongly encourage candidates from historically underrepresented groups to apply, you are welcomed, valued, and wanted here. If your background doesn’t match every requirement but you believe you’re a great fit, we want to hear from you.
How to Apply
Fill out this application form: https://forms.gle/zK2AjCQNoYBbKXj58
Because this role involves direct client communication, we require a brief 1–2 minute video introduction with your application. Please share:
-A short introduction about yourself
-Why are you interested in this position?
-What relevant experience or skills you bring
-What is your proudest professional experience (in Guest Booking or other PR related work)?
-How do you approach problem-solving and client communication?
This video is used solely to assess communication skills essential to the position.
If you need an alternative submission method due to accessibility needs, please let us know, this will not affect your consideration.
We’re currently reviewing applications and plan to fill the role by February 2026. Early applications are encouraged. Please fill out this application form: https://forms.gle/zK2AjCQNoYBbKXj58
